We are on the hunt for a strong administrative coordinator to fill a gap in our process and help shape the future of the organization. Your role will be primarily organization and coordination of a team of intelligent Systems Engineers, Developers and all around great IT staff. For this reason, a healthy interest in technology is considered a plus.
Primary job functions will include:
-Bookkeeping (Quickbooks): Creating purchase orders, entering invoices and bills, processing customer payments (checks and credit card), A/R collections, etc.
-Coordination: Scheduling technicians to go to client sites, scheduling conference calls, taking very detailed meeting minutes, creating FedEx shipments, etc.
-Ordering: Finding the best price for products through our approved vendors, ordering, providing customers with tracking information, ordering office supplies.
-Documentation: Writing policies and procedures in our company wiki, editing posts as needed to ensure information stays up to date, ticket creation and updating, etc.
This is, of course, a small sampling of tasks, and other duties may be assigned as needed.
-3+ years of administrative experience.
-Knowledge of the Microsoft suite – mostly Word, Excel and Outlook. This is mandatory as we live and die by our calendars, and you will be in charge of scheduling.
-Knowledge of Quickbooks.
-Immaculate data entry, spelling and grammar.
-The ability to prioritize tasks and handle a steady workload.
Current benefits include:
· Paid holidays after 90 days
· PTO (1 week first year, 2 weeks second year, 3 weeks 5th year and beyond)
· Shared cost health insurance through Blue Cross Blue Shield
· Mental Health Days (Don’t count against your PTO – we all need a break sometimes)
· Sick Days (Also don’t count against your PTO – see self-policing above)
· 90-day 360 reviews with live feedback from your peers
· On-the-job and reimbursable job related training
To apply for this position, we ask that you provide a cover letter explaining a bit about yourself (the body of your e-mail is fine) and why you are interested in this position.
Interviews for selected candidates will take place in our Largo office, which is the primary workplace. PLEASE have your own transportation for work as well, this -is- a non-negotiable requirement.
If you’ve made it this far, the last step is to enter the Secret Code “2016” into the Secret Code Field of the Job Application.