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Job: Office Administrator

Title Office Administrator
Salary $12 – $15
Job Information

We are on the hunt for a strong administrative coordinator to fill a gap in our process and help shape the future of the organization. Your role will be primarily organization and coordination of a team of intelligent Systems Engineers, Developers and all around great IT staff. For this reason, a healthy interest in technology is considered a plus.

Primary job functions will include:

-Bookkeeping (Quickbooks): Creating purchase orders, entering invoices and bills, processing customer payments (checks and credit card), A/R collections, etc.

-Coordination: Scheduling technicians to go to client sites, scheduling conference calls, taking very detailed meeting minutes, creating FedEx shipments, etc.

-Ordering: Finding the best price for products through our approved vendors, ordering, providing customers with tracking information, ordering office supplies.

-Documentation: Writing policies and procedures in our company wiki, editing posts as needed to ensure information stays up to date, ticket creation and updating, etc.

This is, of course, a small sampling of tasks, and other duties may be assigned as needed.

Qualifications:

-3+ years of administrative experience.

-Knowledge of the Microsoft suite – mostly Word, Excel and Outlook. This is mandatory as we live and die by our calendars, and you will be in charge of scheduling.

-Knowledge of Quickbooks data entry is a great bonus.

-Immaculate data entry, spelling and grammar.

-The ability to prioritize tasks and handle a steady workload.

-Reliable transportation is a must

Current benefits include:

· Paid holidays after 90 days

· PTO (1 week first year, 2 weeks second year, 3 weeks 5th year and beyond)

· Shared cost health insurance

· Mental Health Days (Don’t count against your PTO – we all need a break sometimes)

· Sick Days

On-the-job and reimbursable job related training

To apply for this position, we ask that you provide a cover letter explaining a bit about yourself (the body of your e-mail is fine) and why you are interested in this position.

Interviews for selected candidates will take place in our Largo office, which is the primary workplace.

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